Frequently Asked Questions About Bus Rentals in Flagstaff

We’ve been providing reliable group transportation services throughout Flagstaff since 2011. Our team has handled trips for all kinds of groups—weddings at The Arboretum at Flagstaff, campus shuttles for Northern Arizona University, corporate events at High Country Conference Center, and even private tours to Grand Canyon National Park. With us, you can get a bus with amenities like WiFi, power outlets, reclining seats, and more. We also offer 24/7 customer support, so if you need help planning your itinerary or have questions about your rental, someone will always be there to assist you.

We work with any kind of group that needs transportation! That includes school field trips to Lowell Observatory, sports teams traveling to games at NAU Walkup Skydome, wedding parties heading to venues like Forest Highlands Golf Club, corporate commuters going to downtown offices, church retreats in Sedona, and family reunions at Buffalo Park. Whether you’re organizing a small outing or a large-scale event, we’ll make sure everyone gets where they need to go comfortably and on time.

A charter bus is a large motorcoach designed to transport groups of people over long distances. These buses typically seat between 40 and 56 passengers and come equipped with features like cushioned seats, overhead storage bins, undercarriage luggage bays, restrooms, air conditioning, and entertainment systems (TV monitors, DVD players, PA system). Charter buses are ideal for trips such as school outings to Grand Canyon Village, corporate conferences at Little America Hotel, sports tournaments in Phoenix, and cross-state tours along Route 66.

A minibus is a smaller version of a charter bus, usually seating between 18 and 35 passengers. While they may not have onboard restrooms or as much luggage space as full-size coaches, minibuses still offer many of the same amenities, including comfortable seating, climate control, WiFi, and audio/video equipment. They’re perfect for shorter trips around town, such as shuttle service between NAU campus and downtown restaurants, hotel transfers from Drury Inn & Suites to Pulliam Airport, or private tours of Walnut Canyon National Monument.

Most charter buses in our fleet have between 40 and 56 seats. The exact number depends on the model and configuration you choose. For example, a standard MCI J4500 seats up to 56 passengers, while a Prevost H3-45 holds 54. If you need something smaller, consider a Temsa TS 35E with 40 seats. When requesting a quote, let us know how many people you’re transporting so we can match you with the right size vehicle.

Minibuses generally seat anywhere from 18 to 35 passengers. Popular options include Grech Motors GM28 (28 seats), Turtle Top Odyssey XL (25 seats), and Executive Coach Builders E450 (23 seats). These vehicles are great for mid-sized groups who want something more spacious than a van but don’t require a full-size coach. They’re often used for wedding shuttles at Thornager’s on Kiltie Lane, brewery crawls along Historic Brewing Company’s Ale Trail, or airport transfers for small business teams.

We offer a variety of bus sizes to accommodate different group needs. Our full-size charter buses can seat 47, 52, or 56 passengers and are perfect for large groups traveling long distances. These buses come equipped with amenities like onboard restrooms, reclining seats, TV monitors, DVD players, WiFi, and power outlets. For smaller groups, we have minibuses that can seat 18, 20, 25, 28, 30, or 35 passengers. Minibuses are ideal for short-distance travel and can be outfitted with similar features as our larger coaches, minus the restroom. If you’re unsure which size is best for your group, just ask!

Our buses come with a wide range of amenities designed to keep passengers comfortable and entertained during their trip. Standard features include cushioned seats, overhead reading lights, individual air vents, and tinted windows. Most buses also have WiFi access, USB charging ports, electrical outlets, flat-screen TVs, DVD/Blu-ray players, and a sound system with microphone. Premium models may offer additional perks such as leather upholstery, footrests, tray tables, cup holders, magazine racks, and extra legroom. If you have specific requests—like a bathroom on board, or a wheelchair lift—let us know when booking.

Yes, many of our buses are equipped with AUX and/or Bluetooth connectivity, allowing you to play your own music through the vehicle’s speakers. This is a popular feature for groups who want to set the mood with a custom playlist—whether it’s pump-up songs for a sports team, background jazz for a wine tour, or sing-along hits for a youth group outing. If having this capability is important to you, please mention it when reserving your bus so we can ensure you get a model that supports it.

Charter buses typically offer generous luggage capacity, with both underfloor storage bays and interior overhead racks. A standard 56-passenger coach can hold approximately 70 pieces of luggage (one large suitcase per person plus carry-ons). Minibuses have less storage—usually limited to overhead shelves and a small rear compartment—but can still accommodate several bags depending on passenger count. If your group is traveling with bulky items like coolers, musical instruments, or sports gear, let us know so we can recommend a suitable vehicle.

Absolutely. We believe everyone deserves safe and convenient transportation, which is why we provide ADA-compliant buses upon request. These vehicles feature a wheelchair lift or ramp, designated securement areas, wider aisles, and accessible restroom facilities (on full-size coaches). If you have passengers with mobility challenges, please inform us at least 72 hours in advance so we can make the necessary arrangements. There’s no extra charge for requesting an accessible bus.

Yes, you can wrap your charter bus with custom graphics, branding, or advertisements. This is a great option for political campaigns, corporate sponsorships, or special events where you want to make a visual impact. Full wraps cover the entire exterior of the bus, while partial wraps or decals are applied to specific sections (such as the sides or rear). You’ll need to provide the artwork files and cover the cost of installation/removal. Wraps must comply with local regulations and not obstruct windows or safety markings.

While we cannot guarantee a particular make/model or color, we will do our best to accommodate your preferences based on availability. Our fleet includes buses from leading manufacturers like MCI, Prevost, Van Hool, Temsa, Grech Motors, Turtle Top, and Executive Coach Builders. Common colors are white, black, silver, and blue. If matching your organization’s branding or wedding theme is important, please specify your desired options when booking.

The price of renting a charter bus in Flagstaff varies depending on several factors: distance traveled, duration of trip, time of year, size/type of vehicle, and any special requests. On average, expect to pay between $125-$250 per hour, $1,200-$2,500 per day, or $4-$7 per mile. For example, a round-trip from Flagstaff to Phoenix Sky Harbor International Airport (150 miles each way) might cost around $1,800-$2,100 total. The best way to get an accurate quote is to call us at 928-622-4720 with your trip details.

Minibus rentals are generally more affordable than full-size coaches, with rates averaging $100-$200 per hour, $900-$1,600 per day, or $3-$6 per mile. A 25-passenger minibus doing a half-day shuttle loop between NAU campus and downtown hotels could run $700-$900, whereas an all-day excursion to Sedona would be closer to $1,200-$1,400. Again, prices fluctuate based on demand and specifications, so contact us for a personalized estimate.

Several variables influence the final cost of your bus rental: total mileage, number of hours/days needed, pickup/drop-off locations, seasonality (spring/summer are peak months), type of bus selected, and optional add-ons (WiFi, DVD player, etc.). Large groups requiring multiple vehicles or overnight stays will incur higher charges. Last-minute bookings may also be subject to premium rates. To save money, try scheduling your trip during off-peak periods or consolidating passengers into fewer buses.

Your quote covers the base rental fee for the bus and driver, fuel, insurance, tolls, and standard amenities. It does not include gratuity for the driver (recommended 10-15%), parking permits, entrance fees to attractions, meals, or lodging expenses for multi-day trips. Any customization beyond the standard package—such as decorating the interior, stocking refreshments, or arranging special pickups—may incur additional costs. We’ll provide a detailed breakdown so you know exactly what’s covered.

We recommend reserving your bus at least 3-6 months ahead of your event date, especially if it falls during busy seasons like spring break, summer vacation, or major holidays. Large-scale events such as music festivals, college graduations, or sports tournaments may require even more lead time to secure enough vehicles. Short-notice bookings (less than 2 weeks) are possible but subject to limited availability. The earlier you book, the better selection and pricing you’ll receive.

Yes, we accommodate all types of itineraries: one-way transfers (e.g., airport drop-off), round-trip excursions (e.g., day tour to Grand Canyon), and extended charters spanning several days or weeks (e.g., statewide campaign tour). Multi-day packages can be customized to include nightly layovers, meal stops, sightseeing detours, and recurring shuttle loops. Just provide us with your schedule and we’ll tailor the service accordingly.

Absolutely! Our buses regularly travel to destinations across Arizona and beyond, including Phoenix, Tucson, Las Vegas, Albuquerque, Los Angeles, San Diego, and Denver. Long-distance trips are charged based on mileage and may involve overnight accommodations for the driver. Whether you’re planning a cross-country road trip or need to transport a sports team to an out-of-state tournament, we’ve got you covered.

If your itinerary requires overnight stays away from Flagstaff, you are responsible for providing a separate hotel room for the driver. This ensures they have adequate rest before resuming duty. The room should be clean, safe, and located near the group’s lodging whenever possible. For multi-day trips, factor this expense into your budget. If you need assistance finding suitable accommodations, we can recommend options based on the route.

Getting a quote is easy—just call our office at 928-622-4720 or fill out the online form on our website. Be prepared to share details such as date(s) of travel, pickup/drop-off addresses, headcount, purpose of trip, and any special requests (ADA access, premium amenities, etc.). Our representatives will review your information and send you a customized proposal within minutes. There’s no obligation to book until you’re ready.

Plan your itinerary carefully, including exact times and locations for each stop. Communicate any special needs or preferences upfront. Pack snacks, water, and entertainment for the ride. Respect the driver’s rules regarding food, drink, and behavior on board. Allow extra time for traffic or unforeseen delays. Stay flexible and patient if changes arise. Most importantly, relax and enjoy the journey knowing that your transportation is taken care of by professionals.

We provide shuttle service to and from major airports in the region, including Flagstaff Pulliam Airport (FLG), Phoenix Sky Harbor International Airport (PHX), Phoenix-Mesa Gateway Airport (AZA), and Prescott Regional Airport (PRC). Whether you’re flying in a delegation for a conference or sending a youth group on a mission trip, we’ll get them to the terminal safely and punctually. Airport transfers can be scheduled 24/7 to accommodate early morning departures or late-night arrivals.

Sports fans and athletes alike rely on us for transportation to games, tournaments, and practices at local venues such as NAU Walkup Skydome, Thorpe Park Sports Complex, and Flagstaff High School Stadium. We also run charters to professional arenas in Phoenix like Footprint Center (home of the Suns/Mercury), Chase Field (Diamondbacks), and State Farm Stadium (Cardinals). Avoid the hassle of parking and ride together with your fellow supporters.

From intimate clubs to outdoor amphitheaters, we shuttle music lovers to shows at Orpheum Theater, Pepsi Amphitheater at Fort Tuthill, Coconino Center for the Arts, and Green Room. Planning to catch a festival in another city? No problem—we’ll drive your crew to McDowell Mountain Music Festival (Phoenix), Innings Fest (Tempe Beach Park), or even Red Rocks Amphitheatre (Morrison, CO).

Make your special day stress-free by arranging guest transportation to popular wedding venues such as The Arboretum at Flagstaff, Forest Highlands Golf Club, Little America Hotel, Thornager’s on Kiltie Lane, and Riordan Mansion State Historic Park. Out-of-town guests will appreciate not having to navigate unfamiliar roads or worry about driving after the reception. Customize the shuttle schedule to fit your ceremony and reception timeline.

In addition to serving Flagstaff proper, we operate routes to neighboring communities including Sedona, Williams, Winslow, Page, Prescott, Cottonwood, Camp Verde, Payson, and Grand Canyon Village. Whether it’s a day trip to hike Cathedral Rock, a wine tasting tour through Verde Valley, or a rafting adventure on the Colorado River, we’ll take you there comfortably and efficiently.

Flagstaff hosts a variety of annual events and festivals that draw crowds from across the state. Some of the most popular include the Flagstaff Blues & Brews Festival, Hullabaloo, Pickin’ in the Pines Bluegrass & Acoustic Music Festival, and the Winter Wonderland & Luminaria Stroll. We provide transportation for attendees, performers, and vendors to and from these events, ensuring everyone arrives safely and on time. If you’re organizing a large-scale event and need help moving people between parking lots, hotels, and the main venue, we can set up continuous shuttle loops to keep everything running smoothly.

For business travelers, we offer shuttle service to and from major convention centers and meeting spaces in the area. The High Country Conference Center is a premier venue located on the Northern Arizona University campus, hosting conferences, trade shows, and corporate retreats. Other options include the Little America Hotel, which has extensive banquet facilities, and the DoubleTree by Hilton Flagstaff. If your company is sending a team to a multi-day event, we can arrange daily pick-ups from their hotel and return trips after the sessions conclude.

Northern Arizona University (NAU) is the largest higher education institution in town, with over 30,000 students enrolled. We frequently transport athletic teams, academic clubs, and student organizations to competitions, volunteer projects, and social outings. Other schools we serve include Coconino Community College, Flagstaff High School, Coconino High School, BASIS Flagstaff, and Northland Preparatory Academy. Educators planning a field trip to Lowell Observatory, the Museum of Northern Arizona, or Walnut Canyon National Monument can count on us for reliable service.